Land Records

sold sign in front of house

Overview

Land Records such as Deeds, Mortgages, Releases, Liens and Maps dating back to 1823 are recorded in the Town Clerk’s Office and kept as permanent records in both paper and digital forms.

All Land Record and Map indexes and images are also available on the Town website. There is a subscription service available to view these images and make copies of the data on a 24/7 basis. For more information click on the Land Record Portal. Copies of these documents can be obtained in accordance with Statutory and Freedom of Information laws.

The Town Clerk's Office strives to maintain the highest level of quality and accuracy for Land Records.  In order to help the Office retain this level of quality and accuracy, we would greatly appreciate any Land Record transactions be completed no later than 4:45pm.

This request is to ensure that the Office's land record recording procedure can be completed by the close of our business day while also maintaining the quality, accuracy and availability of the documents to the public.

Book Content Notice: (change effective 1/14/2019)

Over the last decade or more, a Manchester Land Record book contained 350 pages. Going forward, the Land Record books will now contain 1200-1300 pages per book. This change starts with book 4584

Land Record Recording Fees

(General Statute Sec. 7-34a)

Recording documents - $60.00 first page, $5.00 each subsequent page or portion thereof.

(Public Act 13-247)
Recording Nominee (MERS) - Assignment/Release - $159 flat fee with no additional page fee.
Recording Nominee (MERS) - Other Documents - $159 plus $5 for each additional page.

For a full schedule of Land Record Recording Fees, click on BASIC FEE SCHEDULE(PDF, 47KB)

Recording Land Records

Recorded same day and available on the Land Record Portal

eRecording - Electronically

Sign up to eRecord

1. Electronically submitted documents for immediate recording on the Land Records

  • All types of Land Record documents can be submitted through eRecording. The document is recorded and available for public viewing the same day.

2. In order for submitters to get electronically connected to the town for recording, they must first create an account with an eRecording provider such as Simplifile, CSC, ePN or Indecomm. The documents then get uploaded and submitted electronically to the town for recording. Once the payment and image are approved, the document is recorded and then electronically returned to the customer with the assigned volume and page.

3. To obtain a customer ID from the town for eRecording please e-mail your information to townclerkdept@manchesterct.gov

Deeds of Conveyance:

  • To submit a deed for eRecording, the submitter must first register using the e-REC program with State of CT DRS.
  • Through e-REC, the submitter will prepare the OP-236 form online, authorize State tax payments and receive the e-REC tracking number.
  • Then submit the deed and the OP-236 (containing the tracking number) with any Municipal tax to the town for eRecording.
  • The town will accept and record the eRecording and assign the volume and page.

Benefits of eRecording:

  • Faster recording service – document recorded same day
  • Eliminate mailing time and costs
  • Recorded deed returned electronically the same day
  • Eliminate payment errors
  • Documents placed on Public records faster
  • Increased efficiency
  • Reduce rejections

By Mail or Drop Box - Paper

Recorded same day and available on the Land Record Portal

Submit by mail/UPS/FedEX or drop box

  1. Include payment – Checks made payable to Manchester Town Clerk’s Office
  2. If a receipt is needed, please include a note with an e-mail address to return information to. 
  3.  Return address must be stated in the upper left corner on the document to record.
  4. Deeds of Conveyance must include a completed OP-236 (conveyance form)

Return method

  • Once the recording is received, staff will proceed to process and return the final product by mail in 3-4 weeks as long as all requirements are met.
  • **The return of original Land Record documents that have been filed are behind in mailing by 3 months. Please e-mail eirish@manchesterct.gov if you need your original document sooner.

In Person - Paper

Recorded same day and available on the Land Record Portal

Include

  1. Return address must be stated in the upper left corner on the document to record.
  2. Deeds of Conveyance must include a completed OP-236 (conveyance form)

Return method

  • Once the recording is received, staff will proceed to process and return the final product by mail in 3-4 weeks as long as all requirements are met.
  • **The return of original Land Record documents that have been filed are behind in mailing by 3 months. Please e-mail eirish@manchesterct.gov if you need your original document sooner. 

 

Searching Land Records

  1. Land Records are accessible to search online using the Land Record Portal RecordHUB below.
  2. All Land Records/Maps/Foreclosure Registrations can be searched using the Land Record Portal. Tradenames are also available from 2006 to present.
  • **IMAGE DISCLAIMER for RECORDhub**
    Manchester images and indexes dating from 1823 to current are available through RecordHUB. Among the older documents, there are some images that are not entirely legible. The Town Clerk’s Office is continually updating these images to create clear, readable images. Please do not hesitate to contact the office if an image requires updating. The Town Clerk’s office will try to remedy the issue as soon as possible. The original Land Record books are always available for viewing in the Town Clerk’s office.
  • If an image is unreadable, call (860-647-3037) or e-mail eirish@manchesterct.gov and staff will rescan a clear image.
  1. All land records are recorded the same day they are received. They are then uploaded into RECORDhub that same day and available to view and print. (behind by a few days)  
  2. Indexes only are free to view when the Complimentary subscription is chosen.
  3. Temporary No Fee subscription to access images and indexes for free is available with a $2.00 print charge per page.
  4. For easy step by step sign up instructions click here(PDF, 1MB).
  • Create a RECORDhub account to access records.
  • To view the indexes for free, choose the Complimentary subscription.
  • To view images and indexes choose the Land Record or Temporary No Fee subscription. 

COTT help desk: (800-588-2688) call if having issues with a subscription or seeing images.

RecordHUB

Request copies/certification

Request copies/certification of filed Land Records/Maps (11x17)/Tradenames:

  1. All copies cost $1.00 including the maps.
  2. Certification of a Land Record costs an additional $2.00
  3. Send request by mail, drop box or in person. (Include check and vol/page of Land Record)
  4. Requests will be processed by staff and returned by mail or in person.

Set of keys and a mortgage agreement document  

Change of Name

If you own property in the town of Manchester and you change your name through marriage or other means you should file a CHANGE OF NAME form on the Land Records. For your convenience we have included a link below to a Change of Name form you can use for recording purposes.

The fee to record this document on the land records is $60.00.

Link to change of name form(PDF, 7KB)

Unlawful Restrictive Covenants

Connecticut Public Act 2021, No. 21-173 (the “Act”) defines an Unlawful Restrictive Covenant as “a covenant or other provision in an instrument affecting the title to real property that purports to restrict ownership or occupancy of such real property on the basis of race.” The Act declares Unlawful Restrictive Covenants to be VOID.

Effective July 1, 2021: PA 21-173 Section 1 (c) Any owner of real property who identifies an unlawful restrictive covenant in an instrument recorded on the land records that relates to real property owned by such person may file either an affidavit pursuant to section 47-12a of the general statutes, as amended by this act, or a form described in subsection (f) of this section, with the town clerk in the municipality where the real property is located, identifying the existence of such unlawful restrictive covenant. There is no fee to file the completed form or affidavit with the Town Clerk.

Unlawful Restrictive Covenant Form(PDF, 65KB)

Affidavit Restrictive Covenant(PDF, 63KB)

Customer Survey

CUSTOMER SERVICE SATISFACTION SURVEY FOR TOWN CLERK'S OFFICE
We would love your feedback! Please complete the quick 4 question survey by clicking the link.
SURVEY